DMS Value Tree

Goals/Objectives

Activities

Business Results

Challenges

Solutions

Impact

Soft Values

Hard Values

I can’t find the documents I need to do my work.

I am not sure if the documents I am working with are the latest version or the most correct ones we have.

It takes me 1-2 hours a day to find the right documents to work with.

I know many others who experience the same problem.

Develop/buy a document management system.

Define version control procedures.

Develop taxonomy and search capabilities.

Create/buy a Document Mgmt system that fits our infrastructure = $50,000.

Train users = $4,000.

Establish maintenance
and storage procedures
= $6,000

Build taxonomies
= $15,000

Total Cost = $75,000

Reduce aggravation for people;e who are looking for documents.

Improve employee satisfaction.

Improve client service.

Maintain documentation integrity and structure.

Reduce 50% of the time it takes for company to find & distribute documents
= $10,000/month.

Increase other activities due to reduction in searching time = Increase in productivity of 20%
= $5,000/month.

Total Saving/year
= $180,000.

Within 5 months,
system is paid for.

Average cost to process a single document without changes:$38.50 - Large Construction Company in-house analysis.

Average sq foot cost of office space in Mid-Town New York: $100.00 - A 50 sq foot storage space = $5,000/month or $60,000/year.

Approximately 10% of gross corporate revenues is spent on generating documents - 1985 Framemaker Survey.